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Catering Services

Information

About This Commodity

Catering Services are defined as food prepared and served at a University sponsored event by an outside business.

Events totaling less than $5,000 may be purchased using the University One Card. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition. Purchases over $10,000 require competitive quotes, or written bid requests with detailed specifications prepared by UM Procurement.  Written agreements require review and approval by UM Procurement PRIOR to the event. 

Select the appropriate campus link above for information specific to your campus.

Insurance requirementsA certificate of insurance from the caterer is required regardless of the event location.  Liquor liability should be included on the insurance certificate if alcohol is being served.

Further Assistance

Does the supplier require an agreement to be signed or does it contain Terms and Conditions?

YES - If the cost of the catering is over $5,000, submit a PeopleSoft Non-Catalog Requisition and attach all agreements, proposals, and/or quotes for review.  If less than $5,000 and paying via OneCard, send agreement via email to Sourcing Contact for processing PRIOR to the event.

NO - If the cost of catering is under $5,000, submit a PeopleSoft Non-Catalog Requisition.  If less than $5,000 pay via OneCard.

Other Details

Sourcing contact

Location-specific content

  • Catering Services are defined as food prepared and served at a University sponsored event by an outside business.

    Events totaling less than $5,000 may be purchased using the University One Card. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition. Purchases over $10,000 require competitive quotes, or written bid requests with detailed specifications prepared by UM Procurement.  Written agreements require review and approval by UM Procurement PRIOR to the event. 

    Select the appropriate campus link above for information specific to your campus.

    Insurance requirementsA certificate of insurance from the caterer is required regardless of the event location.  Liquor liability should be included on the insurance certificate if alcohol is being served.

  • Contracts or agreements that require review and signature MUST be sent to Sourcing Contact at least 14 days prior to the event.  Departments must contact vendors and obtain a quote for their event. Departments may use their One Card for payment if the cost is within their transaction limits.  If the catering is over $5,000, a non-catalog requisition will need to be submitted prior to the event.  Catering over $10,000 will require competitive bidding if a contracted supplier is not used.

     

  • Kansas City specific information related to catering can be found HERE.

    Specific policy for Kansas City

  • Missouri S&T specific information related to Chartwells can be found HERE.

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  • St. Louis specific information related to Sodexo can be found HERE.

    Specific policy for St. Louis