Information
About This Commodity
The University has master agreements with several preferred charter bus companies. These companies meet the University's minimum requirements and agreements do not require additional review. If a signature is required, Procurement must sign.
If a University department is unable to secure a reservation with one of the preferred companies, the Charter agreement must be reviewed and processed by UM Procurement PRIOR to the commencement of the trip. Contracts associated with these trips will require the standard contract review process prior to acceptance of the charter company's quote. Signatures by an individual department are prohibited.
Insurance requirements – All charter bus companies MUST have a current certificate of insurance on file with UM Procurement prior to the trip.
Payment Methods
- If the cost is less than $5,000, you may use your OneCard for payment. If a signature is required on an agreement or confirmation, you will need to submit the agreement to the Sourcing Contact for signature prior to the trip.
- If the cost is over $5,000, you must submit a PeopleSoft requisition and attached any agreement that needs to be signed.
- If there will be multiple purchases made over a period of time, a blanket purchase order should be requested.
- When a University purchase order is issued, invoices with the PO# clearly notated should be sent to Accounts Payable for processing.