About This Commodity
The rental of event equipment (such as tables, chairs, photo-booths, inflatables, etc.) should be directed through UM Procurement. Any agreements requiring signature must be reviewed and approved by UM Procurement prior to rental. Some equipment may require physical damage insurance when rented.
If no agreement is required, or if the agreement has been processed by UM Procurment and the total rental is less than $5,000, the OneCard may be used.
Purchases over $10,000 require competitive quotes, or written bid requests with detailed specifications prepared by Supply Chain. If you will be making several small purchases, and the total amount will exceed $10,000 in a 12-month period, a competitively bid contract may be appropriate. Contact the Strategic Sourcing Specialist listed for assistance.
If you will be renting any Inflatable items, please see the guidelines established by Risk and Insurance Management.
Insurance requirements – Any supplier who is performing work on University property MUST have a current certificate of insurance on file with UM Procurement. Contact UM Procurement before proceeding with any of this type of work.
Does the supplier require an agreement to be signed prior to rental? Does it contain Terms and Conditions?
YES - If the total cost of the rental is over $5,000, submit a PeopleSoft Non-Catalog Requisition and attach all agreements, proposals, and/or quotes for review prior to the event. If the total cost is less than $5,000 and using the University OneCard, send agreement via email to Sourcing Contact prior to the rental.
NO - If the total cost of the rental is over $5,000, submit a PeopleSoft Non-Catalog Requisition. If the total cost is less than $5,000 you may pay using the University OneCard.