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Software Licenses & Maintenance

Information

About This Commodity

Any software licenses, renewals or maintenance

  • Documents requiring a signature or with terms and conditions MUST be signed by an Authorized University representative PRIOR to acquisition of good or services. Signatures by an individual department are prohibited.
  • Software license and renewals must have an annual IT review and approval.  See Policy 12004.

Columbia campus specific information - Check with your IT Pro before making a purchase to determine compatibility and supportability.
Kansas City specific information - Review the UMKC Information Technology processes for guidance on how to proceed.
Missouri S&T specific information - Review the S&T Information Technology processes for guidance on how to proceed.
St. Louis specific information can be found on ITS website.

 

 

Payment Methods

•    Purchase from Show Me Shop if available.  
•    Purchases not available through Show Me Shop and less than $5,000 may be purchased using the University One Card, once all required approvals have been obtained.  
•    If the cost is over $5,000 a PeopleSoft Non-Catalog requisition must be entered and a purchase order processed by UM Procurement.   Include any documents which require signature with the requisition.
•    If you will be making several small purchases, and the total amount will exceed $10,000 in a 12-month period, a competitively bid contract may be appropriate. Contact the Strategic Sourcing Specialist listed for assistance.
•    The University has the ability to access group purchasing cooperatives for some items.  Contact the Strategic Sourcing Specialist listed for assistance.
•    Purchases over $10,000 and NOT from a contracted supplier, will require competitive bidding with detailed specifications prepared by UM Procurement.  Submit a PeopleSoft non-catalog Requisition and attach specifications or contact the Strategic Sourcing Specialist listed for assistance.

Other Details

PS Accounts

  • Non-Capital = 740150; Capital = 777200

Related Policies/Procedures

Location-specific content

  • Any software licenses, renewals or maintenance

    • Documents requiring a signature or with terms and conditions MUST be signed by an Authorized University representative PRIOR to acquisition of good or services. Signatures by an individual department are prohibited.
    • Software license and renewals must have an annual IT review and approval.  See Policy 12004.

    Columbia campus specific information - Check with your IT Pro before making a purchase to determine compatibility and supportability.
    Kansas City specific information - Review the UMKC Information Technology processes for guidance on how to proceed.
    Missouri S&T specific information - Review the S&T Information Technology processes for guidance on how to proceed.
    St. Louis specific information can be found on ITS website.

     

     

    Specific policy for all locations