Information
About This Commodity
Any software licenses, renewals or maintenance.
- Documents requiring a signature or with terms and conditions MUST be signed by an Authorized University representative PRIOR to acquisition of good or services. Signatures by an individual department are prohibited.
- Software license and renewals must have an annual IT review and approval. See Policy 12004.
- If currently used software is being renewed and exceeds $10,000, contact a sourcing contact to discuss how to proceed.
- To determine if your software purchases qualifies, see also - Click Through Agreements.
Columbia campus specific information - Check with your IT Pro before making a purchase to determine compatibility and supportability.
Kansas City specific information - Contact UMKC Information Technology via email on how to proceed.
Missouri S&T specific information - Review the S&T Information Technology processes for guidance on how to proceed.
St. Louis specific information can be found on ITS website.
Payment and Processing Methods
• Purchase from Show Me Shop if available.
• Purchases not available through Show Me Shop and less than $5,000 may be purchased using the University One Card, once all required approvals have been obtained.
• If the cost is over $5,000 a PeopleSoft Non-Catalog requisition must be entered and a purchase order processed by UM Procurement. Include any documents which require signature with the requisition.
• If you will be making several small purchases, and the total amount will exceed $10,000 in a 12-month period, a competitively bid contract may be appropriate. Contact the Strategic Sourcing Specialist listed for assistance.
• The University has the ability to access group purchasing cooperatives for some items. Contact the Strategic Sourcing Specialist listed for assistance.
• Purchases over $10,000 and NOT from a contracted supplier, will require competitive bidding with detailed specifications prepared by UM Procurement. Submit a PeopleSoft non-catalog Requisition and attach specifications or contact the Strategic Sourcing Specialist listed for assistance.