Any agreement to retain outside counsel for any activity must be reviewed and approved by University Office of General Counsel prior to work being performed. The Office of General Counsel will assign an attorney to supervise the outside representation. Agreements shall be processed and signed by the office designated with delegation on each campus. Please submit the contracts to the appropriate office listed.
Daily rental of passenger vehicles and vans should be made with our contracted supplier Enterprise Rent-A-Car and National Car Rental.
Automotive parts for University owned vehicles and automotive equipment totaling less than $5,000 may be purchased using the University One Card. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition.
Purchases over $10,000 require competitive quotes, or written bid requests with detailed specifications prepared by UM Procurement.
Charter services include charter air flights and similar transportation services. For services that are needed on an ongoing or long-term basis, contact UM Procurement to establish a contract for services.
Charter Air - UM currently has a few companies on contract to provide Charter Air service. Contact the Sourcing Contract for more information.
NOTE: Companies providing charter services must have adequate insurance and safety records on file before performing services.
Rental of trucks (heavy duty trucks, cargo vans, moving vans, commercial) for business purposes should be made with our contracted supplier Enterprise Truck Rental. University employees are encouraged to utilize this contract when possible. This would include daily or long-term rental needs.
Our contract provides rates and coverage information. When renting from Enterprise Truck Rental DECLINE all insurance offerings – rental rates include CDW and Liability Insurance coverage.
The rental of event equipment (such as tables, chairs, photo-booths, inflatables, etc.) should be directed through UM Procurement. Any agreements requiring signature must be reviewed and approved by UM Procurement prior to rental. Some equipment may require physical damage insurance when rented.
If no agreement is required, or if the agreement has been processed by UM Procurment and the total rental is less than $5,000, the OneCard may be used.
This category includes conference registration fees, purchase of supplies and meals for interviewees/speakers, meeting expenses, visitor's lodging, department coordinated student events and other authorized expenditures related to the mission of the university.
Conference Registration Fees - If travel to a conference has been approved by the appropriate source, conference registration fees may be paid with the OneCard.
Temporary staffing as needed for non-exempt positions may be acquired through existing contracts. Contact the sourcing contact for additional information.
The University has contracts with various companies to provide Media Captioning or CART services.
When using a contracted provider, the One Card can be used for payments up to $5,000. Purchases over $5,000 require a PeopleSoft non-catalog requisition.
The University has contracts with various companies to provide Language Services such as Interpreter, Translator, and Hearing Impaired.
When using a contracted provider, the One Card can be used for payments up to $5,000. Purchases over $5,000 require a PeopleSoft non-catalog requisition.