Technology

Any purchase of Amazon Web Services requires IT approval.  Please refer to your appropriate IT Pro before proceeding with your purchase.

In an effort to streamline the purchasing process for IT click-through agreements, a 90-day pilot program was implemented on June 1, 2024, for use by the campuses.

Definition of Click-Through Agreements: 

Contracts, generally associated with online transactions and software, where one party sets up a proposed electronic form agreement to which another party may assent by clicking an icon or a button or by typing in a set of specified words.  Click-Through Agreements are also known as click-wrap agreements. 

Placement of Automated Teller Machines(ATM) and Cash Dispensing Machines (CDM) at any campus location requires the coordination of several different units.  Please contact the respective Sourcing Contact listed for more information.

Copy Machines and Multi-Function Devices (MFDs) that serve as a printer, scanner, copier and/or fax machine.   Some MFD devices may be purchased from State of Missouri statewide contracts (see list provided).  

The respective campus IT department will need to be involved with the purchase as devices are typically connected to the University's network.

Maintenance on the device should be considered at the time the machine is purchased.

All software licenses, renewals or maintenance, regardless of the dollar amount, requires an annual IT review and approval PRIOR to purchase.

**Documents requiring a signature or with terms and conditions MUST be submitted to UM Procurement for signature by an Authorized University representative PRIOR to acquisition of goods or services. Signatures by an individual department are prohibited.

See Policy 12004 for additional information.

Telecommunications equipment and supplies includes office telephones, cordless phones, VoiP telephones, data networking equipment, switches, hubs, routers, wireless access points, internet service and related items should be purchased from a contracted supplier through Show Me Shop whenever possible. Purchases outside of Show Me Shop and less than $5,000 may be purchased using the University One Card. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition.

Subscription services and data access documents requiring a signature or with terms and conditions MUST be submitted to UM Procurement for signature by an Authorized University representative PRIOR to acquisition of the services.  Signatures by an individual department are prohibited.

Computer Supplies & Equipment (includes cables, keyboards, mice, monitors, desktop computer cameras, etc.) should be purchased from a contracted supplier through Show Me Shop whenever possible.  Purchases outside of Show Me Shop and less than $5,000 may be purchased using the University One Card with PRIOR approval. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition.

Audio equipment, video (consumer & broadcast) equipment, and related media services should be purchased from a contracted supplier in Show Me Shop whenever possible.  Purchases outside of Show Me Shop and less than $5,000 may be purchased using the University One Card with prior approval. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition. Purchases over $10,000 require a minimum of three competitive quotes, or written bid requests with detailed specifications prepared by UM Procurement.

This category includes any cellular device purchases and wireless service plans (includes phone, PDA and tablets.) Please see Policy 12005 before making a cellular purchase.  

Each Campus has specific policy/regulations regarding cellular devices.  Click the link above for your campus specific policy.