Before making a purchase from Sam's Club, departments should check the Show Me Shop catalogs for the item(s) you wish to purchase, or consult with a Strategic Sourcing Specialist to determine if another option for purchase exists. If no other source is available, orders may be placed Online or In-Person following these processes:
Select your specific campus for specific details based on your location.
All software licenses, renewals or maintenance, regardless of the dollar amount, requires an annual IT review and approval PRIOR to purchase.
**Documents requiring a signature or with terms and conditions MUST be submitted to UM Procurement for signature by an Authorized University representative PRIOR to acquisition of goods or services. Signatures by an individual department are prohibited.
Computer Supplies & Equipment (includes cables, keyboards, mice, monitors, desktop computer cameras, etc.) should be purchased from a contracted supplier through Show Me Shop whenever possible. Purchases outside of Show Me Shop and less than $5,000 may be purchased using the University One Card with PRIOR approval. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition.
Audio equipment, video (consumer & broadcast) equipment, and related media services should be purchased from a contracted supplier in Show Me Shop whenever possible. Purchases outside of Show Me Shop and less than $5,000 may be purchased using the University One Card with prior approval. Purchases between $5,000 and $10,000 require a PeopleSoft Requisition.
Catering Services are defined as food prepared and served at a University sponsored event by an outside business.
Select the appropriate campus link above for information specific to your campus.
Insurance requirements – A certificate of insurance from the caterer is required regardless of the event location. Liquor liability should be included on the insurance certificate if alcohol is being served.